Academi Wales

Llywodraeth Cymru
Welsh Government

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Privacy Policy

Updated 14 June 2016

1. About this privacy policy

This privacy policy provides you with information about how your personal data is processed as part of your use of the Web Site. This includes personal data:

  • used to enable you to log-in to secure areas of the Web Site;
  • collected from you in the course of a browsing session;
  • that you provide to us; and
  • that is uploaded by you as part of your use of the Web Site.

This privacy policy is operated by Academi Wales, as a part of Welsh Government. Unless otherwise stated in this privacy policy, Welsh Government will be the data controller. We will handle all your personal information in accordance with the Data Protection Act 1998.

Should you wish to contact us with regard to this privacy policy, you may do so by:

2. Your acceptance of the terms of this privacy policy

By using or registering an account on the Web Site you confirm that you accept the terms of this privacy policy and that you agree to comply with them.

3. Changes to this privacy policy

Any changes we make to our privacy policy in future will be posted on this page. Where appropriate, we will also notify you by e-mail of changes to our privacy policy.

4. Browsing the Web Site without logging in

This Web Site is structured so that you can visit it without either identifying yourself or revealing any personal information about you. If you do not log in to the Web Site, we will not collect any personal information that specifically identifies you. However, we may still collect information about your browsing session in accordance with our cookies policy below.

5. Using your personal information to log-in and authenticate your use of the Web Site

If you are entitled to access the secure areas of the Web Site, your personal information will be used to create a unique log-in. This will allow you to access the Web Site and to authenticate each browsing session.

In order to set up your unique log-in and authenticate your browsing sessions, information about you will be disclosed our contractors, Learning Possibilities Limited, CDSM Interactive Solutions Limited and Microsoft Corporation.

This information will be used only to allow you to log in and to authenticate your browsing sessions.

6. Information we collect from you

Welsh Government will typically collect details relating to your visits to the Web Site (see cookies below). This may include technical information, such as the Internet Protocol (IP) address used to connect your computer to the internet, your log-in information, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform.

This personal information may be used to ensure that content from the Web Site is presented in the most effective manner for you and for your computer.

Any personal information collected will be treated as confidential and, save as set out in this privacy policy, Welsh Government will not disclose any of your personal information except with your specific permission.

7. Information you give to us

You may give us information about you by filling in forms on the Web Site or by corresponding with us by phone, e-mail or otherwise. This includes information you provide when you register to use the Web Site or when applying for our events and programmes. The information you give us may include your name, address, e-mail address, organisation, display name, job title and phone number.

This personal information may be used to communicate with you and/or to notify you about changes to our Web Site. In such instances, Welsh Government will always give you the opportunity to opt out of receiving such unsolicited communications.

Any personal information collected will be treated as confidential and, save as set out in this privacy policy, Welsh Government will not disclose any of your personal information except with your specific permission.

8. Information uploaded by you to the Web Site

As a member of the Web Site, you may be entitled to upload information, personalise your profile page and share information with other users. This may include personal information about you.

If you choose to upload personal information about yourself as part of your use of the Web Site, you agree that such information may be viewed by other users of our Web Site and may be disclosed by Welsh Government in accordance with the terms of this privacy policy.


9. Security

Welsh Government has tried to create a secure and reliable Web Site for you. Welsh Government has put in place appropriate organisational and technical safeguards and security measures given the nature of the information.

You should note however that e-mail enquiries are transmitted by insecure means and stored off-line. You recognise that the use of the internet and the website is entirely at your own risk. Welsh Government accepts no responsibility or liability for the security of personal information transmitted via the internet.

10. Disclosure

Keeping your information secure is key to us. Welsh Government does not sell your information to any third party, but in certain limited circumstances in accordance with this privacy policy Welsh Government may disclose your personal information to:

  • Learning Possibilities Ltd, CDSM Interactive Solutions Ltd and Microsoft Corporation for the purpose of creating security log-ins and bespoke accounts for the Web Site;
  • EventBrite and Paypal for the purpose of handling event bookings and associated payments;
  • if Welsh Government are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms and conditions and other agreements; or to protect the rights, property, or safety of Welsh Government, or others; or to investigate or prevent a crime;
  • obtain any professional advice; and/or
  • with your consent. In these circumstances you will have a choice as to whether we disclose information about you.

The information that we collect from you may be transferred to and be stored at a destination outside of the European Economic Area (“EEA”). It may also be processed by individuals operating outside the EEA who work for us or one of our contractors. By submitting your personal data, you agree to this transfer, storing or processing. Welsh Government will take all steps reasonably necessary to ensure that your personal data is treated securely and in accordance with this privacy policy.

11. Cookies

Like many web sites, Welsh Government uses cookies on the Web Site. Cookies are small pieces of information sent by a web server to a web browser which enables the server to collect information from the browser.

Our cookies collect information relating to your IP address, operating system and about your usage of our Web Site. By continuing to browse the Web Site, you are agreeing to our use of cookies.

When you visit our site, we use strictly necessary cookies to enable navigation around the website and provide use of its basic features, such as maintaining your log-in details for the duration of the session. We also use cookies to enhance the functionality of the website by, for example, storing any preferences you enter.

Our website uses Google Analytics, the most widely-used website statistic service. When you visit our site, Google Analytics stores a cookie on your computer or mobile device. This cookie is then used to provide us with usage data, which helps us to improve our users' experience. This means we can count how many people visit this website and analyse which pages are the most popular. In return for the service it provides, Google can access the cookie's stored analytical data. Google does not get access to specific user-identifiable data, such as your name, e-mail address or log in-details, via this website.

You may refuse to accept cookies by activating the setting on your browser which allows you to refuse the setting of cookies; go to the Help menu on the menu bar of your browser, which should provide you with a range of options in respect of cookies. However, if you select this setting you may be unable to access certain parts of the Web Site. Unless you have adjusted your browser setting so that it will refuse cookies, Welsh Government’s system will issue cookies when you log on to the Web Site.

To learn more about cookies you can visit (external link).

12. Links to Other Websites

Our Web Site contains links to other web sites which are outside our control. You should note that third party web sites linked to from our Web Site may operate different privacy policies to those set out here.

13. Access to Information

The Data Protection Act gives you the right to access information held about you. Any access request may be subject to a fee of £10 to meet our costs in providing you with details of the information we hold about you.

14. Governing Law

This privacy policy shall be construed in accordance with the law in England and Wales as applied in Wales.